Staff will also receive the PDF form emailed to them.

You can specify different/additional staff to receive the completed forms by adding individual email addresses to the Custom Template for different forms.

For example:

Completed medical forms can go go straight to the school nurse,

Completed media consent forms go straight to the communications/marketing team etc.

Custom forms can be setup to receive payments

Forms are listed in the Parents’ Dashboard for action in their ‘Outstanding Tasks’ box. They are targeted at particular year levels, calendar year of entry and application status - so you don’t have parents filling in forms that they don’t need to and creating confusion at your end.

You can also send a link to a private custom form if you do not wish to have them on the Parent Dashboard.

A copy of the completed form is appended to the relevant student profile for any future reference.

You can also view the response on the Student Profile sub-menu tab

In the report section of EnrolHQ you can view the status of each type of Custom form. There are bulk actions that can be made for all Custom forms here.

Every Form you create can be electronically signed by parents (works especially well on touch devices). So all your consents that you collect meets compliance standards.

While most schools will use the forms to collect Onboarding data just before orientation, there will be many schools who will use this throughout the students time at a school. I’ve worked with schools who ‘re-enrol’ their students every year so they need to fill out the re-enrolment form. It’s also best practice at the beginning of the year to ask all your parents to log-in to update Medical/Emergency Contacts/Contact Details from their Parent Dashboard which is what this feature enables.

One of the biggest issues schools have is actually getting current parents to update consents and emergency/contact details - this feature makes it easy for them and follows up for you, freeing up your time to focus on more important tasks.

Every Form that is submitted by the parent is printed to PDF including their electronic signatures - having a PDF copy is helping schools meet another compliance requirements.

You can also Export all the form data as a CSV file. The form fields will form the columns and each student that has submitted a form will create a new row in the exportable file.

Under our all-in-one licence model, EnrolHQ customers get access to unlimited custom forms.

Forms are hooked into email workflows so parents will receive an email confirmation of their form submission.