These are common questions EnrolHQ support receives for Custom Forms
Are staff members notified of the custom form submission?
Staff will also receive the PDF form emailed to them - you can specify different staff emails for different forms so medical forms go straight to the school nurse, media consent forms go straight to the communications/marketing team etc.
Do custom forms accept payments?
Unfortunately, custom forms does not accept any payments yet. The good news is - it is currently under development so please look forward to this update.
How do parents access custom forms?
Forms are listed in the Parents’ Dashboard for action in their ‘Outstanding Tasks’ box. They are targeted at particular year levels, calendar year of entry and application status - so you don’t have parents filling in forms that they don’t need to and creating confusion at your end.
Where can the custom form data be viewed?
A copy of each form response is appended to the relevant student profile for any future reference.
Can I export custom form data?
You can also Export all the form data as a CSV file. The form fields will form the columns and each student that has submitted a form will create a new row in the exportable file.
How Much Does It Cost?
Under our all-in-one licence model, EnrolHQ customers get access to unlimited custom forms.
Do custom forms meet compliance standards?
Every Form you create can be electronically signed by parents (works especially well on touch devices). So all your consents that you collect meets compliance standards.
Can I get a PDF copy of the form submission?
Every Form that is submitted by the parent is printed to PDF including their electronic signatures - having a PDF copy is helping schools meet another compliance requirements.
Do parents get email notification after submission?
Forms are hooked into email workflows so parents will receive an email confirmation of their form submission.
Are there other use cases?
While most schools will use the forms to collect Onboarding data just before orientation, there will be many schools who will use this throughout the students time at a school. I’ve worked with schools who ‘re-enrol’ their students every year so they need to fill out the re-enrolment form. It’s also best practice at the beginning of the year to ask all your parents to log-in to update Medical/Emergency Contacts/Contact Details from their Parent Dashboard which is what this feature enables.
One of the biggest issues schools have is actually getting current parents to update consents and emergency/contact details - this feature makes it easy for them and follows up for you, freeing up your time to focus on more important tasks.