A secure login for the whole enrolment journey
EnrolHQ saves everyone valuable time and money.
We've used enrolment data, observations, and school feedback to create a list detailing costs, savings, and increased conversions for each school role and task.
Browse benefits by role
Our 'Key Benefits' matrix speaks to all the different stakeholders at a school who are involved in the decision to switch from paper to an online enrolment system or deciding whether to upgrade their current online enrolments system.
Saves time or cost
Helps conversion rate
Parent
Registrar
Marketing Team
Events Team
Interviewers
Business Manager
Finance Team
IT Team
Principal
Saves time or cost
Helps conversion rate
Parent Dashboard to view next step or continue saved enrolment
For pre-registering before an event.
Saves time or cost
Helps conversion rate
All activities can be completed on computer, tablet or mobile
Using data collected through your forms.
Saves time or cost
Helps conversion rate
Can update contact details at any time
Easy update of details with notification to staff. Changes saved in audit log.
Saves time or cost
Helps conversion rate
Download Contract inside Parent Dashboard
Download a secure PDF of your Enrolment Agreement
Saves time or cost
Helps conversion rate
Can book and cancel bookings through dashboard
Allow parents to self manage their bookings.
Saves time or cost
Helps conversion rate
CRM to add notes and manage ALL enrolment data
For managing all your leads
Saves time or cost
Helps conversion rate
No data entry required
Saves time or cost
Helps conversion rate
1-click bulk actions (email, add note, add to event, invite to enrol, verify documents, set offer expiry etc etc)
Against any student profile inside the CRM
Saves time or cost
Helps conversion rate
Manage the whole journey from enquiry to orientation
An all-in-one enrolment solution
Saves time or cost
Helps conversion rate
Logged in activity gives indication of parent intent
Saves time or cost
Helps conversion rate
Double opt in feature ensures email and mobile phone details are correct
Saves time or cost
Helps conversion rate
Use emails to prompt parents to complete or move to the next step
Saves time or cost
Helps conversion rate
Online review and auto request of further uploads if original uploads are blurry or wrong
Keep track of documents and set automations to follow-up with parents
Saves time or cost
Helps conversion rate
Ability to recompile Enrolment Contract with 1-click and present to parent through their dashboard if details are updated after submission
Saves time or cost
Helps conversion rate
Ability to waiver fees at each step and manually adjust the Offer of Acceptance cut-off date
Saves time or cost
Helps conversion rate
Drastically speeds up the whole Enrolment process by reducing the postage time and parent document drop-offs (inbound and outbound)
Saves time or cost
Helps conversion rate
Send single SMS, Bulk SMS and Automate SMS. Provides reporting and chat logs against the parents.
Saves time or cost
Helps conversion rate
Lead Score by allowing you to assign tags and score applicants.
Saves time or cost
Helps conversion rate
SMS and Bulk SMS
Saves time or cost
Helps conversion rate
Re-Open Enrolment Form
Saves time or cost
Helps conversion rate
Create and manage events (Tours, Information Evenings etc)
Saves time or cost
Helps conversion rate
Create auto follow up emails and post follow up emails
Saves time or cost
Helps conversion rate
Filter all data by date range and year groups
Saves time or cost
Helps conversion rate
Plots enrolment data on map
Saves time or cost
Helps conversion rate
Insights Reports for trend analysis
Saves time or cost
Helps conversion rate
Muliple forms available depending on event type
Saves time or cost
Helps conversion rate
Form for walk-ins which auto checks them in
Saves time or cost
Helps conversion rate
Ability to Check-in attendees
Saves time or cost
Helps conversion rate
Auto email reminders
Saves time or cost
Helps conversion rate
Print labels and attendance sheets
Saves time or cost
Helps conversion rate
Re-book no shows in bulk
Saves time or cost
Helps conversion rate
Add notes against attendees to display in CRM
Saves time or cost
Helps conversion rate
Set your availabilty
Saves time or cost
Helps conversion rate
Up-to-date Ical feed for displaying upcoming appointments
Saves time or cost
Helps conversion rate
1 page summary document for pre-interview preparation
Saves time or cost
Helps conversion rate
Sends Reminder Email
Saves time or cost
Helps conversion rate
Allows Interview notes to be written or uploaded into CRM
Saves time or cost
Helps conversion rate
Live Insights for executive reporting
Saves time or cost
Helps conversion rate
Ability to take the enrolments process totally paperless
Saves time or cost
Helps conversion rate
Three types of signature (Handwritten, Digital and Authenticated) for Applications and Acceptance of Place
Saves time or cost
Helps conversion rate
Reconciliation report for Application, Secured place and Acceptance of Place fees
Saves time or cost
Helps conversion rate
Bank Integration
Saves time or cost
Helps conversion rate
Auto Receipt Email and Transactions report
Saves time or cost
Helps conversion rate
Data and documents can be stored onsite and trashed from our AWS Data Centre
Saves time or cost
Helps conversion rate
Various options for moving data into school SIS (we support all major SIS)
Saves time or cost
Helps conversion rate
2 Factor Authentication for both Staff and Parents
Saves time or cost
Helps conversion rate
SSO for Staff
Saves time or cost
Helps conversion rate
Prioritises Students based on given criteria
Saves time or cost
Helps conversion rate
Live Insights reporting
Saves time or cost
Helps conversion rate
Principal Review allows Principal to Accept / Reject Applications and add notes
Saves time or cost
Helps conversion rate
Dashboard shows key enrolment stats (Open Offers, Declined, Expired Offers etc)
Saves time or cost
Helps conversion rate
Frequently asked questions
Can't find the question you’re looking for? Post on our community forum to receive help from our support team and the community.
For an enterprise question, you can contact support@enrolhq.com.au
What is an all-in-one enrolment system?
An all-in-one enrolment system like EnrolHQ simplifies and streamlines the school enrolment process for both parents and administrators. It provides online enquiry and registration forms, eliminating paper and manual data entry. Parents can book tours, interviews, and open days through the system, which includes automated reminders and easy rescheduling.
The platform manages applications digitally, allowing schools to track each family's progress through the enrolment stages, such as enquiry, application, interview, and offer. Parents can upload required documents directly, ensuring everything is well-organised.
Communication tools, including email and SMS, help automate and personalise messages to parents, keeping them informed about updates and key deadlines. Schools can also collect and track application fees easily through the system.
Automated workflows reduce the administrative burden by handling routine tasks, freeing up staff for other priorities. The system provides data insights and reporting, helping schools monitor application trends, conversion rates, and performance metrics.
Additionally, all-in-one systems integrate with other platforms, such as school management systems, and maintain the school’s branding across forms and communications, offering a seamless experience for both schools and families.
What are the advantages of an all-in-one online enrolment system?
The main advantage of an all-in-one online enrolment system is that you have one single source of truth for your future student profiles.
Every interaction with prospective families is recorded e.g. whether they attended a school tour or not, what communications have been sent to them, how far along the enrolment process they are, this is all stored in one single CRM. There's no moving data in and out resulting in losing family details or worse still sending the same communications twice or the wrong communications.
Having a single CRM also makes reporting and filtering much more accurate, the CRM data that is used to produce high level dashboard reports is up-to-date and standardised.
Having a 360 degree view of each student profile also makes it super easy to follow-up resulting in more enrolment applications completed and higher rates of enrolment offer acceptance.
Not sure which plan is right for you?
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