Fill your student numbers faster
We eliminate error prone data entry, speed up the enrolment process and give registrars a powerful CRM to control to reach their enrolment targets.
Effortlessly manage future students with our powerful CRM
Our cutting-edge system empowers school registrars to effortlessly manage prospective student data, nurture relationships, and streamline enrolment processes for a seamless experience.
Track Future Students
Track all your future students from initial enquiry to acceptance of offer—all from one screen.
Chase Up Slow Responders
Use EnrolHQ's powerful 'Future Student Status' filters to chase up parents who have outstanding offers of enrolment.
Filter Parents to Prioritize
Filter by School Year of Entry and Calendar Year of Entry to focus on communicating with the parents who are your highest priority.
Your toolbox full of Enrolment Offer and Acceptance Tools
From filling out an enquiry form, booking a tour, completing an expression-of-interest or application form, EnrolHQ will ask parents to log-in with their email address and a password to provide a secure, more personalised experience.
Track Application Forms
Track when parents start and submit their application forms.
Complete Application PDFs
Print the form and all uploaded documents as a single PDF so you can review it conveniently.
Set Discounts
Set your own enrolment acceptance fees to give discounts to siblings, scholarship winners, future students with Old Girl/Old Boy connections or give a discretionary discount due to circumstances.
Set Extension Dates
Set a custom expiry date for the enrolment acceptance if parents require an extension to consider your offer.
Tailor Your Communications
EnrolHQ gives you very fine grained reporting and control over each and every step of the enrolment offer and acceptance process so you can tailor your communications exactly as required to get that acceptance!
Powerful Bulk and Automated Emailing Tools
From filling out an enquiry form, booking a tour, completing an expression-of-interest or application form, EnrolHQ will ask parents to log-in with their email address and a password to provide a secure, more personalised experience.
Bulk Emails to Future Parents
Filter for future students' parents and send them bulk emails effortlessly from EnrolHQ.
Personalised and Correct
Your parents personal details are 'mail merged' so you can be sure that each email is personalised and sent directly to the correct recipient.
Logged Correspondence
As an added feature, we also log all correspondence against each parent so you can quickly reference any message.
Email Templates
EnrolHQ has an email template for every situation. Whether it be chasing up missing document uploads or school tour reminders, they're all there for your marketing team to customise and brand.
Automate Emails upon Action
Automated emails are sent whenever parents' initiate an action such as an enquiry, booking a tour or submitting an enrolment form. School staff are notified and parents receive acknowledgements.
Preview as a Parent
Whenever you send emails, you will always get the option to preview and proof-read the email as if you were the parent receiving it. This takes all the stress out of sending bulk emails.
Customisable Enrolment Forms and Workflows
EnrolHQ isn't only enrolment forms as we recognise that a parents enrolment journey normally starts with an enquiry or booking in to attend an Open Day or School Tour. That's why we provide a full featured Event Booking module for parents.
Control Calendar Year Entry
Make only certain calendar years open for enrolment for different grades. The same feature is available for expressions of interest too. This gives you the control to stop people from enrolling into grades that are already fully subscribed for particular calendar years e.g Year 7, 2020.
Use Your School Lingo
The enrolment form itself has lots of options for you to show/hide particular fields that your school requires. It lets you re-label the field names so the form uses your schools' vernacular. You can also set the drop-down options and customise the help text for each question to suit your requirements.
Admin Fees and ‘Invite Only’
In regards to payment, you are given the option to choose if parents need to pay an admin processing fee when they submit an expression of interest or an application for enrolment form. You are also given the choice to make enrolments 'invite' only if required.
Hear from Customers
We’re on a mission to keep building the best school admissions solution, ever. Join our 1800+ happy admin users.
EnrolHQ has transformed our enrolments process. Its streamlined approach has made managing relationships with prospective students and their families incredibly efficient, allowing us to move away from paper-based enrolments entirely.
Since the very beginning of using EnrolHQ, I've found the system to be incredibly user-friendly. The support provided is outstanding, and the team consistently implements updates to enhance the processes even further.
We use EnrolHQ in our school and I don't know what we would do without it. It is a fantastic system for managing enrolments and helps us keep track of where students are, wherever they are in the enrolment process.
